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[[Home]] > [[Organizing a ride]] > Meeting Agenda
 
[[Home]] > [[Organizing a ride]] > Meeting Agenda
  
THIS PAGE IS UNDER CONSTRUCTION, PLEASE IGNORE UNTIL A REQUEST IS MADE FOR MODIFICATIONS OR IT IS ANNOUNCED. Overt problems can be corrected, otherwise please discuss changes on talk page. Thanks [[User:D|D]] 20:09, 12 Apr 2006 (PDT)
+
''Note: This '''meeting agenda''' was initially created by [[User:Thedishbench|Jesse Schust]] who organized the [[London]] and [[United Kingdom]] rides in 2005.'' Since then this outline has been edited by others. Please feel free to cut and paste this page into your own cities roles page. This page should general be written in a non-city specific manner and it will generally have more activities/[[roles]] than many cities will need to accomodate the large number of possible [[roles]]. If you do find that you create a new activity or role or make an improvement to an activity or role within your local ride, consider revising these page as well.
  
''Note: This explanation of roles was initially created by [[User:Thedishbench|Jesse Schust]] who organized the [[London]] and [[United Kingdom]] rides in 2005.'' Since then this outline has been edited by others. Please feel free to cut and paste this page into your own cities roles page. This page should general be written in a non-city specific manner and it will generally have more roles than many cities will need to accomodate the large number of possible roles. If you do find that you create a new role or make an improvement to a role or roles within your local ride, consider revising this page as well.
+
:''See also: [[Seattle Meeting Agenda1]] for comparison''.
  
 
==PROPOSED AGENDA==
 
==PROPOSED AGENDA==
  
This is info about the proposed agenda for the planning meeting on Thursday 6 April 2006.  It is divided up into 17 sections with some suggestions for things that could/should be noted/discussed under each section.  This agenda will probably be slightly modified and reused for future meetings, so if you notice anything missing (especially an entire topic area), let Jesse know.
+
This is info about the proposed agenda for the planning meeting on (DATE).  It is divided up into sections with some suggestions for things that could/should be noted/discussed under each section.  This agenda will probably be slightly modified and reused for future meetings, so if you notice anything missing (especially an entire topic area), let (Meeting Coordinator) know.
  
If you have any suggestions for things to add/change in the agenda, please e-mail the list at wnbr-uk@yahoogroups.com
+
If you have any suggestions for things to add/change in the agenda, please e-mail the list at (list e-mail address)
  
 
Handouts to be distributed at the meeting (and possibly provided in the Files section of Yahoo)-
 
Handouts to be distributed at the meeting (and possibly provided in the Files section of Yahoo)-
a. photo policy
+
*photo policy
b. 2006 roles proposed
+
*2006 roles proposed
c. Proposal for how roles will be delegated/regulated
+
*Proposal for how roles will be delegated/regulated by collective
by collective
+
*route proposals
d. route proposals
 
 
 
  
 
PROPOSED AGENDA - 6 April 2006
 
PROPOSED AGENDA - 6 April 2006
  
 
===About the planning collective===
 
===About the planning collective===
  - Introductions
+
* Introductions
  - Overview of the anticipated ride planning
+
* Overview of the anticipated ride planning process. Non-heirarchical/self organising.
process. Non-heirarchical/self organising.
+
* How we function as a collective.  2006 roles as proposed by (Coordinator)
  - How we function as a collective.  2006 roles as
+
* How roles are delegated and regulated by the collective (see Coordinator's proposal)
proposed by Jesse.
+
* How the collective organises the ride in an open and fair manner.
  - How roles are delegated and regulated by the
+
* In 2007, who will plan to act as rides coordinator for (Name of City)?
collective (see Jesse's proposal)
 
  - How the collective organises the ride in an open
 
and fair manner.
 
  - In 2007, who will plan to act as rides
 
coordinator for UK? and for London?
 
  
 
===Route and time of the ride (painting, assembly, start, finish)===
 
===Route and time of the ride (painting, assembly, start, finish)===
  - Should we stick with the 2005 this year?  If so,
+
* Should we stick with the 2005 route this year?  If so, do we modify it at all?
do we modify it at all?
+
* Can/should we choose a route with more symbolic importance?
  - Can/should we choose a route with more symbolic
+
* Update from police liaison and any relevant legal issues.
importance?
+
* Do we need or wish to pursue parks use or street use permits with City officials?
  - Update from police liaison and any relevant legal
 
issues.
 
  - SOCPA zone permission
 
  
 
===Creating a positive and friendly atmosphere for all riders===
 
===Creating a positive and friendly atmosphere for all riders===
  - Considerations specific to new riders?
+
* Considerations specific to new riders?
  - Considerations specific to female riders?
+
* Considerations specific to female riders?
  - Other considerations to keep in mind?
+
* Other considerations to keep in mind?
  - Do we need to modify the current photo policy at
+
* Do we need to modify the current photo policy at all?
all?
+
* What will we do if it rains or is very windy/cold?
  - What will we do if it rains or is very
 
windy/cold?
 
  
 
===Publicising the ride===
 
===Publicising the ride===
  - Available in colour = Sunny business card (plus
+
* Available in colour = Sunny business card (plus postcard & magnet - each 40p)
postcard & magnet - each 40p)
+
* Downloadable/photocopiable = wallet size leaflets (16 per A4) and A4/5 posters.
  - Downloadable/photocopiable = wallet size leaflets
+
* Who needs leaflets, and where should they be collected from?
(16 per A4) and A4/5 posters.
+
* Get leaflet cafes, healthfood stores, and all local BIKE SHOPS!
  - Who needs leaflets, and where should they be
+
* Leafleters at Critical Mass and (other events)
collected from?
+
* Plan leafleting of rail commuter cyclists (List locations here, etc)
  - Get leaflet cafes, healthfood stores, and all
+
* Festivals (leafleters needed)
local BIKE SHOPS!
+
* Presence at big events (List of events, other ideas?)
  - Leafleters at Critical Mass and Friday Night
+
* Who will deal with our events stall?  What should it include?
Skate
+
* Leaflets to give out in May with all (regional) rides details (content?, who will design?)
  - Plan leafleting of rail commuter cyclists
+
* Updated web/wiki sites.  Any suggestions for changes or additional content?
(Cambridge, Reading, Luton, etc)
+
* Can someone suitable look after a Myspace for the (city) rides?
  - Cambridge free festival (leafleters needed)
+
* Should we send leaflets by post to any relevant groups?
  - Presence at big events (Kingston Greenfair,
+
* Internet promotion (via e-mails, forums, website listings, etc)
Camden Green Fair, other ideas?)
+
* Outreach to communities (especially environmental, cycling, artist, naturist/nudist)
  - Who will deal with our events stall?  What should
+
* Upcomming events to cover (List of events)
it include?
 
  - Leaflets to give out in May with all UK rides
 
details (content?, who will design?)
 
  - Updated web/wiki sites.  Any suggestions for
 
changes or additional content?
 
  - Can someone suitable look after a Myspace for the
 
UK rides?
 
  - Should we send leaflets by post to any relevant
 
groups?
 
  - Internet promotion (via e-mails, forums, website
 
listings, etc)
 
  - Outreach to communities (especially
 
environmental, cycling, nudist)
 
  - Upcomming events to cover (State Of London event
 
on 13 May)
 
  
 
===Documentary update===
 
===Documentary update===
  - Documentary by Johnny Zapatos is nearly complete
+
* UK Documentary by Johnny Zapatos is nearly complete (free preview 13th April)
(free preview 13th April)
+
* Release forms needed from interviewees
  - Release forms needed from interviewees
+
* DVD is being completed
  - DVD is being completed
+
* Premiere screening is being planned for May or early June (at Barbican?)
  - Premiere screening is being planned for May or
+
* Who to invite to premiere?  (suggestions)
early June (at Barbican?)
 
  - Who to invite to premiere?  Mayor of London?
 
Green GLA and MEP people?
 
  
 
===Budget and Merchandise===
 
===Budget and Merchandise===
  - Last year we kept the ride expenses below £100 (&
+
* Last year we kept the ride expenses below $??? (& this year below $???).
this year below £200).
+
* Pros/cons of keeping the costs low (current practice) as opposed to sponsorship
  - Pros/cons of keeping the costs low (current
+
* Actual costs = business cards, leaflets, body-paint, plus some misc small expenses
practice) as opposed to sponsorship
+
* $??? has been donated anonymously to cover this cost
  - Actual costs = business cards, leaflets,
+
* Additional expenses this year = tabling expenses?
body-paint, plus some misc small expenses
+
* approximately $???
  - £100 has been donated anonymously to cover this
+
* Additional expenses this year = flags for bikes?
cost
+
* No calendar this year, and so far no T-shirt designed.  Where do we get revenue?
  - Additional expenses this year = Greenfair stalls
+
* What about reflective iron-on patches with logo/message?
- approximately £50
+
* Or how about stickers?
  - Additional expenses this year = flags for bikes?
+
* We have about $??? to use to create a source of revenue for next year.
  - No calendar this year, and so far no T-shirt
+
* Raising money from photos sold to press and donations
designed.  Where do we get revenue?
+
* We could put a column into website with links that earn money for WNBR
  - What about reflective iron-on patches with
+
* Paypal/Amazon Honor System donations button on site?
logo/message?
+
 
  - Or how about stickers?
+
===Parties and events before the main event===
  - We have about £195 to use to create a source of
+
* Costume/minimum-making party? Bodypainting planning party? Bike art party?
revenue for next year.
+
* Meet with artists/structure designers
  - Raising money from photos sold to press and
+
* Meet with performance artists (dancers, drummers) and musicians (DJs, bands). Plan skits?
donations
+
* Social event/potluck/other meetings?
  - We could put a column into website with links
+
* Screenings of promotional/propaganda films for [[wikipedia:WNBR|WNBR]]/[[wikipedia:clothing-optional bike rides|wikipedia:clothing-optional bike rides]]?
that earn money for WNBR
 
  - Paypal donations button on site?
 
  
 
===Schedule for the day===
 
===Schedule for the day===
      (10am Brighton ride starts, 12pm Brighton ride
+
(consider staggering local event if there is another WNBR event going on close by
expected to finish)
+
* ??? am/pm - setup with Info stall, setup bodypainting structure, and photo-free zone
    1.15pm - Wellingon Arch setup with Info stall, and
+
* ??? am/pm - Info stall active, bodypainting sessions start
photo-free zone
+
* ??? am/pm - performance artists start/dancersmusicians perform
    1.30pm - Info stall active, bodypainting sessions
+
* ??? am/pm - distribute flyers to participants, and other flyers to hand out during ride
start
+
* ??? am/pm - distribute noisemakers, whistles, slogans
    3pm - Ride assembly at Wellington Arch
+
* ??? am/pm - Ride assembly at (location)
    3.25pm - Ride goes behind the Wellington Arch and
+
* ??? am/pm - Skits, speeches, pre-ride announcements
ready for start
+
* ??? am/pm - Ride goes (to secondary location?) and ready for start
    3.30pm - Ride sets off
+
* ??? am/pm - Ride sets off
    5pm - Ride expected to return
+
* ??? am/pm - Breakdown crew tears down art installations/bodypainting area/tabling and moves to secure site.
    6pm - Chillout/warmup with snacks/films at Russell
+
* ??? am/pm - Rolling start location? (people have option of disrobing away from cameras)
Square's Horse Hospital
+
* ??? am/pm - Bathroom break opportunity #1
    8pm - Ride afterparty at Art Not Oil opening night
+
* ??? am/pm - Scheduled stop #1
(bands, food, etc)
+
* ??? am/pm - Bathroom break opportunity #2
 +
* ??? am/pm - Scheduled stop #2
 +
* ??? am/pm - Scheduled stop #3
 +
* ??? am/pm - Scheduled stop #4
 +
* ??? am/pm - Ride expected to return
 +
* ??? am/pm - Check start site again for cleanliness, personal belongings
 +
* ??? am/pm - Chillout/warmup with snacks/films at location
 +
* ??? am/pm - Ride afterparty at location (bands, food, etc)
  
 
===General Ride Preparations===
 
===General Ride Preparations===
  - Update on ride day/week/month discounts for
+
* Update on ride day/week/month discounts for riders
riders
+
* Donations needed?  Bodypaint, food?  Doorprizes for afterparty.
  - Donations needed?  Bodypaint, food?  Doorprizes
+
* Reserve trucks/cars if needed to move larger items to event staging area.
for afterparty.
+
* Reserve generators/fuel (or arrrange mobile solar power unit) for DJ/live music if large amounts of amplification are involved.
  - Solving logistical problems for people going to
+
* Air compressors needed for airbrushes?
both Brighton and London
+
* Solving logistical problems for people going to both (local ride #1) and (local ride #2)
  - Bike rental options
+
* Bike rental options
  - Pre-ride bodypainting practice session?
+
* Pre-ride bodypainting practice session?
  - Ride safety (considering the route, recruiting
+
* Ride safety (considering the route, recruiting street medics?)
street medics?)
+
* Afterparty for ride (eg - stalls, bodypainting, samba band, etc)
  - Afterparty for ride (eg - stalls, bodypainting,
+
* Special guests for the ride?  Live music, DJ, soundsystem, etc?
samba band, etc)
 
  - Special guests for the ride?  Samba band,
 
soundsystem, etc?
 
  
===Suggestions from London Sustainability Weeks volunteers===
+
===Suggestions from Local Event volunteers===
  - LSW could hand out leaflets as people came
+
* Others could hand out leaflets as people came through.
through.
+
* Others could have route map and estimated timing of route for supporter/riders.
  - LSW could have route map and estimated timing of
+
* Others could notify media of highlights and expected timing along the route
route for supporter/riders.
+
* An identifying a front and back marker would be good.
  - LSW could notify media of highlights and expected
+
* A pennant or something to mark out first aiders would be excellent.
timing along the route
+
* Others could mark the start of the race by holding up a banner, or something symbolic, in front of the riders so that you can all take off together.
  - An identifying a front and back marker would be
+
* A text or call to (event name) or assembly point info giving 10 mins notice that group is arriving back would allow us to pass the message on to supporters and media waiting at the Arch.
good.
 
  - A pennant or something to mark out first aiders
 
would be excellent.
 
  - LSW could mark the start of the race by holding
 
up a banner,  
 
        or something symbolic, in front of the riders
 
so that you
 
        can all take off together.
 
  - A text or call to LSW or assembly point info
 
giving 10 mins  
 
        notice that group is arriving back would
 
allow us to pass  
 
        the message on to supporters and media
 
waiting at the Arch.
 
  
===Safety Volunteer Team to hold traffic while ride passes through===
+
===Safety Volunteer Team===
  - Who will coordinate this?
+
* Who will coordinate this?
  - What should they wear?
+
* What should they wear?
  - How many people will be needed?
+
* Corkers to hold traffic while ride passes through?
  - How can they communicate with eachother (any
+
* How many people will be needed?
spare walkie talkies?)
+
* How can they communicate with eachother (any spare walkie talkies?)
  - What will be their strategy?  What are the
+
* What will be their strategy?  What are the hotspots?
hotspots?
+
* Skate marshalls?
  - Skate marshalls?
+
* Will there be a follow vehicle?
  
 
===Assembly Point Preparations===
 
===Assembly Point Preparations===
  - Planning the assembly location stalls and
+
* Planning the assembly location stalls and "sponsors"
"sponsors"
+
* Do we invite the Hari Krishna food-stall bike to the ride start?
  - Do we invite the Hari Krishna food-stall bike to
+
* Providing an assembly point info stall (what should it have?)
the ride start?
+
* Providing for the Bodypainting station (with painters and selfpaint avail.)
  - Providing an assembly point info stall (what
+
* Creating a safe zone for photo-free bodypainting and spending time
should it have?)
+
* Can we provide a tent for rucksacks etc at people's own risk
  - Providing for the Bodypainting station (with
+
* The idea of a ribbon start at ?pm
painters and selfpaint avail.)
+
* Guests for the Ride Assembly.  Suggestions?
  - Creating a safe zone for photo-free bodypainting
+
* Who can be at the assembly point from start till finish of ride?
and spending time
+
* How best to use assistance from local environmental groups/events?
  - Can we provide a tent for rucksacks etc at
+
 
people's own risk
+
===Leafleting on day of ride===
  - The idea of a ribbon start at 3.30pm
+
====before ride starts====
  - Guests for the Ride Assembly.  Greens from GLA or
+
* Distribute flyers for other events as well to WNBR participants? (Example, [[Seattle]] has four other public naked/painted events)
MEP? Helen Mirren?
 
  - Who can be at the assembly point from start till
 
finish of ride?
 
  - How best to use assistance from London
 
Sustainability Weeks 2006?
 
  
===Leaflet during ride===
+
====during the ride====
  - Possible size/text/design?
+
* Possible size/text/design?
  - Proposed content - explain ride, show route,
+
* Proposed content - explain ride, show route, basic photo policy, website.
basic photo policy, website.
 
  
 
===Messages during the ride (clear and creative!)===
 
===Messages during the ride (clear and creative!)===
  - What messages do riders need/want the ride to
+
* What messages do riders need/want the ride to express?
express?
+
* Creating flags for the ride. Who can do this? Costs?
  - Creating flags for the ride. Who can do this?  
+
* Bodypaint ideas?  Stencil designs for bodypainting?
Costs?
+
* Slogan suggestions? Examine existing [[slogans]].
  - Bodypaint ideas?  Stencil designs for
+
* Ideas for eyecatching messages of the ride.
bodypainting?
+
* Keeping the ride beautiful/lively.
  - Slogan suggestions?
+
* How to get signs/banners to attach to bikes
  - Ideas for eyecatching messages of the ride.
 
  - Keeping the ride beautiful/lively.
 
  - How to get signs/banners to attach to bikes
 
  
 
===Press work===
 
===Press work===
  - Strategy and message
+
* Strategy and message
  - No spokespeople, only riders speaking for
+
* No spokespeople, only riders speaking for themselves
themselves
+
* Who are the people that will handle various Presswork roles?
  - Who are the people that will handle various
+
* Providing images/video/writing for press
Presswork roles?
+
* Press Releases (info to include)
  - Providing images/video/writing for press
+
* Locating interviewable riders
  - Press Releases (info to include)
+
* Key messages/issues to raise in interviews
  - Locating interviewable riders
+
* Volunteers needed for TV/radio interviews
  - Key messages/issues to raise in interviews
+
* We need phone, name, age, and description for any interview volunteers.
  - Volunteers needed for TV/radio interviews
 
  - We need phone, name, age, and description for any
 
interview volunteers.
 
  
 
===After the ride===
 
===After the ride===
  - Dealing with photo-sharing
+
* Dealing with photo-sharing
  - When to meet for an evaluation of the 2006 ride
+
* When to meet for an evaluation of the 2006 ride process (November?)
process (November?)
+
* iPhoto book idea
  - Photo book idea
+
* possible 2007 ride date - 23, 30 June 2006 or July (warmer and closer to the solstice)
  - possible 2007 ride date - 23 June 2006
+
* Big Green Gathering Campaigns Tent
    (warmer and closer to the solstice)
 
  - Big Green Gathering Campaigns Tent
 
  
===Update on other UK rides===
+
===Update on other regional rides===
  - Manchester
+
* (Other regional ride #1)
  - Brighton
+
* (Other regional ride #2)
  
 
===Any outstanding business===
 
===Any outstanding business===

Latest revision as of 03:41, 17 April 2006

Home > Organizing a ride > Meeting Agenda

Note: This meeting agenda was initially created by Jesse Schust who organized the London and United Kingdom rides in 2005. Since then this outline has been edited by others. Please feel free to cut and paste this page into your own cities roles page. This page should general be written in a non-city specific manner and it will generally have more activities/roles than many cities will need to accomodate the large number of possible roles. If you do find that you create a new activity or role or make an improvement to an activity or role within your local ride, consider revising these page as well.

See also: Seattle Meeting Agenda1 for comparison.

PROPOSED AGENDA

This is info about the proposed agenda for the planning meeting on (DATE). It is divided up into sections with some suggestions for things that could/should be noted/discussed under each section. This agenda will probably be slightly modified and reused for future meetings, so if you notice anything missing (especially an entire topic area), let (Meeting Coordinator) know.

If you have any suggestions for things to add/change in the agenda, please e-mail the list at (list e-mail address)

Handouts to be distributed at the meeting (and possibly provided in the Files section of Yahoo)-

  • photo policy
  • 2006 roles proposed
  • Proposal for how roles will be delegated/regulated by collective
  • route proposals

PROPOSED AGENDA - 6 April 2006

About the planning collective

  • Introductions
  • Overview of the anticipated ride planning process. Non-heirarchical/self organising.
  • How we function as a collective. 2006 roles as proposed by (Coordinator)
  • How roles are delegated and regulated by the collective (see Coordinator's proposal)
  • How the collective organises the ride in an open and fair manner.
  • In 2007, who will plan to act as rides coordinator for (Name of City)?

Route and time of the ride (painting, assembly, start, finish)

  • Should we stick with the 2005 route this year? If so, do we modify it at all?
  • Can/should we choose a route with more symbolic importance?
  • Update from police liaison and any relevant legal issues.
  • Do we need or wish to pursue parks use or street use permits with City officials?

Creating a positive and friendly atmosphere for all riders

  • Considerations specific to new riders?
  • Considerations specific to female riders?
  • Other considerations to keep in mind?
  • Do we need to modify the current photo policy at all?
  • What will we do if it rains or is very windy/cold?

Publicising the ride

  • Available in colour = Sunny business card (plus postcard & magnet - each 40p)
  • Downloadable/photocopiable = wallet size leaflets (16 per A4) and A4/5 posters.
  • Who needs leaflets, and where should they be collected from?
  • Get leaflet cafes, healthfood stores, and all local BIKE SHOPS!
  • Leafleters at Critical Mass and (other events)
  • Plan leafleting of rail commuter cyclists (List locations here, etc)
  • Festivals (leafleters needed)
  • Presence at big events (List of events, other ideas?)
  • Who will deal with our events stall? What should it include?
  • Leaflets to give out in May with all (regional) rides details (content?, who will design?)
  • Updated web/wiki sites. Any suggestions for changes or additional content?
  • Can someone suitable look after a Myspace for the (city) rides?
  • Should we send leaflets by post to any relevant groups?
  • Internet promotion (via e-mails, forums, website listings, etc)
  • Outreach to communities (especially environmental, cycling, artist, naturist/nudist)
  • Upcomming events to cover (List of events)

Documentary update

  • UK Documentary by Johnny Zapatos is nearly complete (free preview 13th April)
  • Release forms needed from interviewees
  • DVD is being completed
  • Premiere screening is being planned for May or early June (at Barbican?)
  • Who to invite to premiere? (suggestions)

Budget and Merchandise

  • Last year we kept the ride expenses below $??? (& this year below $???).
  • Pros/cons of keeping the costs low (current practice) as opposed to sponsorship
  • Actual costs = business cards, leaflets, body-paint, plus some misc small expenses
  • $??? has been donated anonymously to cover this cost
  • Additional expenses this year = tabling expenses?
  • approximately $???
  • Additional expenses this year = flags for bikes?
  • No calendar this year, and so far no T-shirt designed. Where do we get revenue?
  • What about reflective iron-on patches with logo/message?
  • Or how about stickers?
  • We have about $??? to use to create a source of revenue for next year.
  • Raising money from photos sold to press and donations
  • We could put a column into website with links that earn money for WNBR
  • Paypal/Amazon Honor System donations button on site?

Parties and events before the main event

  • Costume/minimum-making party? Bodypainting planning party? Bike art party?
  • Meet with artists/structure designers
  • Meet with performance artists (dancers, drummers) and musicians (DJs, bands). Plan skits?
  • Social event/potluck/other meetings?
  • Screenings of promotional/propaganda films for WNBR/wikipedia:clothing-optional bike rides?

Schedule for the day

(consider staggering local event if there is another WNBR event going on close by

  •  ??? am/pm - setup with Info stall, setup bodypainting structure, and photo-free zone
  •  ??? am/pm - Info stall active, bodypainting sessions start
  •  ??? am/pm - performance artists start/dancersmusicians perform
  •  ??? am/pm - distribute flyers to participants, and other flyers to hand out during ride
  •  ??? am/pm - distribute noisemakers, whistles, slogans
  •  ??? am/pm - Ride assembly at (location)
  •  ??? am/pm - Skits, speeches, pre-ride announcements
  •  ??? am/pm - Ride goes (to secondary location?) and ready for start
  •  ??? am/pm - Ride sets off
  •  ??? am/pm - Breakdown crew tears down art installations/bodypainting area/tabling and moves to secure site.
  •  ??? am/pm - Rolling start location? (people have option of disrobing away from cameras)
  •  ??? am/pm - Bathroom break opportunity #1
  •  ??? am/pm - Scheduled stop #1
  •  ??? am/pm - Bathroom break opportunity #2
  •  ??? am/pm - Scheduled stop #2
  •  ??? am/pm - Scheduled stop #3
  •  ??? am/pm - Scheduled stop #4
  •  ??? am/pm - Ride expected to return
  •  ??? am/pm - Check start site again for cleanliness, personal belongings
  •  ??? am/pm - Chillout/warmup with snacks/films at location
  •  ??? am/pm - Ride afterparty at location (bands, food, etc)

General Ride Preparations

  • Update on ride day/week/month discounts for riders
  • Donations needed? Bodypaint, food? Doorprizes for afterparty.
  • Reserve trucks/cars if needed to move larger items to event staging area.
  • Reserve generators/fuel (or arrrange mobile solar power unit) for DJ/live music if large amounts of amplification are involved.
  • Air compressors needed for airbrushes?
  • Solving logistical problems for people going to both (local ride #1) and (local ride #2)
  • Bike rental options
  • Pre-ride bodypainting practice session?
  • Ride safety (considering the route, recruiting street medics?)
  • Afterparty for ride (eg - stalls, bodypainting, samba band, etc)
  • Special guests for the ride? Live music, DJ, soundsystem, etc?

Suggestions from Local Event volunteers

  • Others could hand out leaflets as people came through.
  • Others could have route map and estimated timing of route for supporter/riders.
  • Others could notify media of highlights and expected timing along the route
  • An identifying a front and back marker would be good.
  • A pennant or something to mark out first aiders would be excellent.
  • Others could mark the start of the race by holding up a banner, or something symbolic, in front of the riders so that you can all take off together.
  • A text or call to (event name) or assembly point info giving 10 mins notice that group is arriving back would allow us to pass the message on to supporters and media waiting at the Arch.

Safety Volunteer Team

  • Who will coordinate this?
  • What should they wear?
  • Corkers to hold traffic while ride passes through?
  • How many people will be needed?
  • How can they communicate with eachother (any spare walkie talkies?)
  • What will be their strategy? What are the hotspots?
  • Skate marshalls?
  • Will there be a follow vehicle?

Assembly Point Preparations

  • Planning the assembly location stalls and "sponsors"
  • Do we invite the Hari Krishna food-stall bike to the ride start?
  • Providing an assembly point info stall (what should it have?)
  • Providing for the Bodypainting station (with painters and selfpaint avail.)
  • Creating a safe zone for photo-free bodypainting and spending time
  • Can we provide a tent for rucksacks etc at people's own risk
  • The idea of a ribbon start at ?pm
  • Guests for the Ride Assembly. Suggestions?
  • Who can be at the assembly point from start till finish of ride?
  • How best to use assistance from local environmental groups/events?

Leafleting on day of ride

before ride starts

  • Distribute flyers for other events as well to WNBR participants? (Example, Seattle has four other public naked/painted events)

during the ride

  • Possible size/text/design?
  • Proposed content - explain ride, show route, basic photo policy, website.

Messages during the ride (clear and creative!)

  • What messages do riders need/want the ride to express?
  • Creating flags for the ride. Who can do this? Costs?
  • Bodypaint ideas? Stencil designs for bodypainting?
  • Slogan suggestions? Examine existing slogans.
  • Ideas for eyecatching messages of the ride.
  • Keeping the ride beautiful/lively.
  • How to get signs/banners to attach to bikes

Press work

  • Strategy and message
  • No spokespeople, only riders speaking for themselves
  • Who are the people that will handle various Presswork roles?
  • Providing images/video/writing for press
  • Press Releases (info to include)
  • Locating interviewable riders
  • Key messages/issues to raise in interviews
  • Volunteers needed for TV/radio interviews
  • We need phone, name, age, and description for any interview volunteers.

After the ride

  • Dealing with photo-sharing
  • When to meet for an evaluation of the 2006 ride process (November?)
  • iPhoto book idea
  • possible 2007 ride date - 23, 30 June 2006 or July (warmer and closer to the solstice)
  • Big Green Gathering Campaigns Tent

Update on other regional rides

  • (Other regional ride #1)
  • (Other regional ride #2)

Any outstanding business